Claim Status

Burmester & Vogel's Claims module is a kanban view of the BV Laytime Tracker and a way of viewing all the laytime files (.BVLs) within a given team. This is the product of several decades of expertise in service to and monitoring of the demurrage industry. The system provides Trade Execution and Demurrage teams an overview of active demurrage claims, profit and loss, and tools to monitor the status of each claim. The ability to quickly collaborate with colleagues and identify demurrage exposure accelerates the demurrage settlement process.

Whenever a calculation is saved, it automatically appears as a card available within Claims. A file will initially appear at the top of the farthest left column (Draft).

The available column values are:

  • Draft
  • Estimated
  • Sent/Received
  • Under Negotiation
  • Agreed/Invoiced
  • Settled

Note: Most teams and users maintain an internal definition each column according to their own organization's business rules.

To move a card from one column to another, simply 1) Click, 2) Hold, and 3) Drag it to the destination column. Each card will appear with a designated preset of data fields to make its identification easy.

These fields include:

  • Reference ID
  • Vessel
  • Counterparty
  • B/L Date
  • From/To
  • AP/AR
  • Demurrage or Despatch
  • User

In addition, if a time bar has been set within the calculation, the system will automatically calculate the end date (i.e., expiration) and add a color-coded tag.

The business rules for the colored tags are:

  • Green: Beyond ten days out
  • Orange: 4-10 days out
  • Red: Within four days
  • Gray: Past date

At the top of the screen is the search bar that enables users to quickly search for laytime files matching with corresponding data (e.g., search for any calculations with Cargo = Fertilizers, or Port = Rotterdam). Next to the search bar is the list view, where users can choose to view the files as a list, per port (i.e., multi-port calculations list each port discretely), by trade, or any archived files.

Below the search bar are the various filters users can apply to view select data. These options include:

  • Card Status
    • Draft
    • Estimated
    • Sent/Received
    • Settled
    • Agreed/Invoiced
  • Result
    • Demurrage
    • Despatch
  • Counterparty Role
    • Shipowner
    • Charterer
    • Cargo Buyer
    • Cargo Seller
    • Terminal
  • Incoterm
    • CFR
    • CIF
    • DAP
    • FOB
    • Freight
  • Status
    • Draft
    • Digitized
    • Processing

To open a calculation file from the Claims screen, simply hover the curser and click on the designated file.